Quickbooks For Mac Reviews 2018

• Quickbooks For Mac
• Quickbooks On Mac Problems

Moneydance is a great alternative for Quicken lovers and those who are disappointed with Quicken for Mac. You can try it for free, up to 100 transactions, or buy it for $49.99. Some of its best features include creating budgets, bill reminders, and investment support. QuickBooks Desktop Pro is locally-installed software. You can make a “one-time” purchase of QuickBooks Pro, or you can purchase a yearly QuickBooks Pro Plus subscription which includes tech support, automatic updates, and automatic backups. For that reason, QuickBooks Online is an integrated program for any financial-related issue. In addition, QuickBooks Online has a slick design and simple interface, that make it easy to work with and get used to after with no training. The Sweepstakes will run from on or about October 28, 2018 until on or about December 23, 2018 (the 'Entry Period'). Entries received outside the Entry Period are void. Enter the Sweepstakes via either one of the following methods. Quicken is the personal finance software of choice for Windows users, but what if you’re a Mac person? Quicken 2018 for Mac should be the easy answer, but it’s completely different from the Windows version, and many users have found it to be a nonstarter.

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• Intuit QuickBooks app for Mac

I never thought I’d be a fan of online business accounting apps, but with each new iteration of QuickBooks Online and its related set of apps, I’ve become a true believer. QuickBooks Online has had good iOS apps for accessing your QuickBooks Online data and now they’ve released the QuickBooks app for Mac, a free tool that brings your QuickBooks Online account to an app on your Mac.

QuickBooks app for Mac should not be confused with QuickBooks for Mac 2014—it’s not a standalone application, and thus, requires that you already have an existing or plan to setup a new QuickBooks Online account, which is $13 to $40 per month. QuickBooks app provides a Mac-based frontend to the QuickBooks Online Web backend, something you would normally access using a Web browser.

This brings up an important note about QuickBooks app for Mac: At present it requires an active Internet connection. No Internet, no access to your data, although Intuit states that future versions of the app will allow you to work offline and sync changes to the Web once you’re connected again.

If you’ve used QuickBooks Online’s new interface, which rolled out to many QuickBooks Online users a month ago, the QuickBooks app for Mac interface will look familiar. QuickBooks app for Mac is a doppelgänger to QuickBooks Online’s new, less austere, graphically beautiful, and easy to master user interface. The app’s sidebar offers one-click access to QuickBooks Online’s accounting and business management tools. The app’s Home button provides a company overview that displays information on open, overdue, and recently paid invoices, current P&L and expenses. Displayed at the right of the screen is a list of all your accounts, their current balances and a number indicating how many unreconciled transactions each has.

Clicking anything you see on the Home screen takes you to the list of transactions associated with the item you’ve clicked. So, clicking the Overdue invoices link in the bar graph at the top of the QuickBooks app for Mac Home screen displays a list of all overdue transactions, where you can then select transactions and email the customers or print and send statements.

One of QuickBooks app for Mac’s outstanding features is forms customization (a feature also available in the new Web app). Forms have traditionally been a weak point in most every accounting application, whether on the Mac, PC, or the Web. Beautiful invoices were only possible with apps such as Marketcircle’s Billings Pro. QuickBooks app for Mac offers four very nice looking form templates that you can easily make changes to. Colors and font sizes are easily manipulated, although at present you only have access to two fonts. Also, upload your logo and the form is changed to reflect a color compatible with the dominant color in you logo.

A couple of notes regarding some of QuickBooks app for Mac’s features. First, if you’re a current user of QuickBooks Online, some of the features mentioned in this review, such as forms customization, may not be available to you yet. This is also true of the app’s QuickView menu. QuickView is a menu extra that keeps you up-to-date on your business’ status without requiring that the app be open. At the time of this review Inuit was still testing this feature and, for some users, it may not appear as an option.

While part of the promise of the QuickBooks app for Mac is speed, in my testing, once the app was open, I saw no noticeable difference between the desktop and Web apps. The only real difference is how quickly the app opens and initially displays data. The Mac app is quite snappy, the Web app, not so much. But, to my mind, speed is not the app’s chief advantage. The advantage is the familiarity of using a Mac application rather than a browser-based a Web app. There are no bookmarks to save, there are no “favorite browser” compatibility issues you may encounter, you simply open the app and log in, as you do with any other Mac app.

QuickBooks app for Mac also has some minor annoyances, which are shared by the online app as well. Namely, Intuit persistently shills for QuickBooks Online features you haven’t yet “upgraded” to. You always see “to-do” items for setting up payroll services or links to set up Intuit’s credit card payment service. It’s not possible in either of these instances to hide these “offer” reminders. And, there is still no way to passively collect time billing information using a Mac or iOS app.

Bottom line

QuickBooks app for Mac is an excellent tool for managing your QuickBooks Online data using an app on your Mac rather than an app within a Web browser. While it offers nothing new in terms of features, the simplicity of using a Mac app rather than a Web app and the QuickView menu’s ability to provide up-to-date business information without requiring you to log in to your QuickBooks Online account make QuickBooks app for Mac an excellent addition to what is already a very good business accounting application.

• Intuit QuickBooks app for Mac

  Pros

  • Occasionally faster than Web-based app
  • Full access to all QuickBooks Online features
  • Convenience of Mac app rather than browser app
  • High quality form customization tools
  • QuickView Menu displays timely business information without requiring you to log in to QuickBooks Online

  Cons

  • Some feature availability currently dependent on whether you're a new or current QuickBooks Online user
  • Constant shilling for QuickBooks Online features you haven't purchased yet
  • No offline access to data

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Date Established

1983

Location

Mountain View, CA

Pros

• Numerous features
• Cloud-based
• Easy to use
• Advanced invoicing features
• Numerous integrations
• Good tax support
• Good mobile apps
• Built-in lending

Cons

• Occasionally unintuitive
• Expensive
• Fair customer support

Overview

If you’ve heard of accounting, you’ve heard of Intuit QuickBooks. Intuit was founded in 1983 with the idea that there should be a better, simpler way to do accounting; it has been one of the biggest names in accounting and personal finance for three decades now. The company’s first product, Quicken, was launched in 1984. QuickBooks followed in 2002, and QuickBooks Online came along two years later.

Since its inception, QuickBooks Online has grown to 2.2 million users and the software has seen some significant changes and advancements, with one of the most recent being a long-awaited project management feature and a new pricing plan for larger businesses.

While the software has a lot to offer, there are some drawbacks, including navigational difficulties, a semi-steep learning curve, and long support wait times. QuickBooks Online has also increased its prices — again — making it an expensive choice for some businesses.

Despite these drawbacks, QuickBooks Online has some great things going for it: strong reporting, customizable invoices, inventory capabilities, multiple currencies, and nearly 600 integrations. There’s also a unique lending platform called QuickBooks Capital.

In addition, there are several features offered by QuickBooks Online that you can’t get with the more traditional, locally-installed version of QuickBooks (such as automatic sales receipts, split transactions, scheduled invoices, and location and class categories). Many customers believe the sheer mobility of QuickBooks Online is entirely worth the upgrade. And despite the minor navigational difficulties I mentioned earlier, the program is still much easier to learn and use than QuickBooks Pro.

Continue reading to learn more about QuickBooks Online’s recent changes and to see if QuickBooks Online is a good fit for your business.

Have you received a loan offer from QuickBooks Capital? Read our complete QuickBooks Capital review to learn more about this financing option.

Tired of slow-paying customers? Looking for more consistent cash flow? With invoice financing, it’s possible to get cash for your invoices right away. Learn more about invoice financing in our Merchant’s Guide To Invoice Financing guide and/or check out two of our favorites: BlueVine and Fundbox.

Table of Contents

• User Reviews

Pricing

Rating: Fair

QuickBooks Online has four pricing tiers. The company recently added the new Advanced Plan geared towards medium to large-sized businesses that need up to 25 users and advanced reporting and support. QuickBooks Online offers a free 30-day trial of any plan and a test drive account of QuickBooks Plus. No credit card information or contracts are required, and you can cancel the service at any time.

QuickBooks has recently increased prices for the third time in the just over a year, so discounts are more important than ever. Luckily, Intuit is constantly offering discounts, so be sure to check if they are running any promotions.

Note: Discounts are invalid if a customer uses the free 30-day trial before purchasing.

Simple Start Plan

• $20/month
• Unlimited invoices
• Unlimited estimates
• Expense tracking
• Live bank feeds
• Reports
• Integrates with 200+ apps
• one user

Essentials Plan

• $40/month
• Unlimited invoices
• Unlimited estimates
• Expense tracking
• Accounts payable
• Time tracking
• Live bank feeds
• Reports
• Integrates with 200+ apps
• three users

Plus Plan

• $70/month
• Unlimited invoices
• Unlimited estimates
• Expense tracking
• Accounts payable
• Time tracking
• Inventory
• Project management
• Class tracking
• Live bank feeds
• Reports
• 1099 tax support
• Integrates with 200+ apps
• five users

Advanced Plan

• $150/month
• All of the features of QuickBooks Plus
• Fathom subscription for advanced reporting
• Import invoices
• Custom user permissions
• A dedicated customer success manager
• Priority Care
• QuickBooks training (five classes through Real World Training)
• 25 users

Extra Costs

Before purchasing QuickBooks Online, there are several additional costs to be aware of:

• Payroll: QuickBooks Online has two different payroll plans ranging from $35 – $80/month + $4/month per employee. You can choose between Enhanced Payroll and Full-Service Payroll depending on your company’s needs.
• QuickBooks Payments:QuickBooks Payments allows you to accept payments from your customers. Payment processing costs 2.4% + $0.25/per transaction when a customer pays their online invoice with a card, 2.4% + $0.25/per transaction when a customer swipes their card, or 3.4% + $0.25/per transaction that is keyed in. There’s a 1% charge for ACH transfers ($10 maximum fee).
• Worker’s Compensation Insurance: QuickBooks Online offers pay-as-you-go worker’s compensation insurance. You can calculate a quote directly from your QuickBooks Online account.
• A Custom Invoice Template: You can pay an extra $4.99 for a custom invoice template.

Cloud-Based Or Locally-Installed

Cloud-based; no downloads or installation required.

Hardware & Software Requirements

Rating: Excellent

As cloud-based software, QuickBooks Online operates with nearly all internet browsers so long as you have internet access. QuickBooks Online also has desktop apps for Windows and Macs, which are said to run faster.

In order to read forms and use the print checks feature in QuickBooks Online, you will need Adobe Reader 7.0+ or the Firefox PDF plugin.

QuickBooks Online also has mobile apps for Apple products (iOS 9.3+) and Android products (4.1+).

Quickbooks For Mac

Specific Size Of Business

QuickBooks Online is ideal for small businesses in need of strong accounting, ample features, and mobility. The addition of QuickBooks Advanced has opened the software up as an option for mid- to large-sized businesses as well. Businesses can have five – 25 users depending on their plan (Intuit does not count time tracking-only and reports-only users toward your user limit). You can set user permissions to control user access, and there’s a complete audit log of all activity.

Business owners with multiple companies will need to purchase a separate QuickBooks Online subscription for each business. QuickBooks Online is available in over 225 different countries (although this post focuses specifically on the US version).

Accounting Method

Rating: Excellent

Both cash-basis and accrual accounting.

Ease Of Use

Rating: Good

For the most part, QuickBooks Online is intuitive and easy to use. The UI is beautifully designed, though the organization could still be improved. Some features are hidden in settings and frustratingly difficult to find, but the built-in help button can make it easier to find what you’re looking for.

Features

Rating: Excellent

QuickBooks Online has an impressive feature selection. Here are some of the features that QuickBooks Online supports:

• Dashboard: A basic dashboard gives you an overview of your business’s financial state with charts for Invoices, Expenses, Bank Accounts, Profit and Loss, and Sales. There’s a menu on the left to navigate the most used features and a plus button and gear button on the top right-hand side of the screen where you’ll find shortcuts and more advanced features. There’s also a search transactions button and a help button, and you can enable an AI chat button in the settings as well. The “see all activity” option at the bottom of the dashboard will take you to a full audit log and history of recent activity.

• Sales Overview: In addition to a traditional dashboard, QuickBooks Online has recently introduced a Sales Overview page where you can view your income over time and quickly access sales shortcuts like “new invoice” or “new sale.”

• Invoicing: QuickBooks Online offers five invoice templates and ample invoice automations (you can also import an existing invoice template via Microsoft Word). You can customize the logo, logo position, font, font size, color scheme, header, footer, number of columns, and more. You can add shipping charges, discounts, and attachments to invoices. If you have the Essentials, Plus, or Advanced plan, you can send invoice reminders to late customers, and you can create recurring invoices. QuickBooks Online is also one of the few accounting programs that lets you autoschedule invoices. QuickBooks Online now offers invoice tracking, so you can see when customers view their invoices; it has added support for progress invoicing as well.

• Estimates: Creating estimates and converting them to invoices is easy. Estimates are sent via email, and customers receive the documents as PDFs. Sadly, there is no separate estimates tab for estimates, making it difficult to view past estimates.
• Client Portal: QuickBooks Online does offer a client portal, but only for invoices, not estimates. Customers can view, print, save, pay, or ask questions about their invoices.

• Contact Management: QuickBooks Online has a highly developed contact management system. You can save an incredible amount of information on your customers and vendors, including a display name, billing address, shipping address, preferred payment method, default payment terms, opening balance, attachments, and default tax codes. You can attach important files, such as contracts, to each contact. You can also send batch emails to contacts. As a recent addition, you now have the ability to change what you call customers (e.g. clients, customers, donors, guests, members, patients, or tenants).

• Expense Tracking: You can add individual expenses, manually import bank statements, or enable live bank feeds. You can categorize expenses, create custom bank rules, and attach receipts to expenses. QuickBooks will automatically match transactions (although you still have to manually approve the matches). Unlike most accounting programs, QuickBooks Online does not use Yodlee for their live bank feeds, and as Yodlee is known to violate some banks’ terms and conditions, QuickBooks Online gets extra points for using their own bank connector.

• Bank Reconciliation: You can easily reconcile bank accounts in QuickBooks Online and run a reconciliation report.
• Chart Of Accounts: QuickBooks Online has a default chart of accounts, which you can customize to fit your business, or you can import your own. You have to track fixed assets manually by using the chart of accounts (rather than having a built-in depreciation schedule for assets like Xero).

• Accounts Payable (Essentials, Plus Plan, & Advanced Plan Only): With QuickBooks Online, you can enter and sort bills easily. You can also create recurring bills. There’s a nice vendors dashboard that shows your total purchase orders, overdue bills, open bills, and recently paid bills.
• Checks(Plus & Advanced Plan Only): You can order and print checks directly from the software.
• Inventory (Plus & Advanced Plan Only): While each plan allows you to add items or services, only the Plus and Advanced plans track inventory. When adding items, you can save default sales prices, purchase prices, SKU numbers, images, and create item descriptions. You have the unique option to create item bundles, which makes invoicing a breeze. You can now set inventory reorder points and see the current stock level when you are creating invoices.

• Project Management (Essentials, Plus, & Advanced Plan Only): You can create projects, add billable and unbillable time, and create billable and unbillable expenses. You can easily create invoices for projects, and you can use progress invoicing to invoice in steps. There is no way to add tasks at this time, but there is basic job-costing so you can track job profitability. There’s also a project management screen with quick access to project reports and an overview of that project’s transactions.

• Time Tracking (Essentials, Plus, & Advanced Plan Only): In QuickBooks Online, you can create single-time activities or timesheets. Weirdly enough, if you create a time activity that is separate from a project, it will show up under sales (one of those navigational difficulties I mentioned earlier). You can attach billable and unbillable time to projects.

• Reports: QuickBooks Online has over 80 reports. The exact number of reports varies with each plan and the features you have access to. These reports cover everything from accounting and sales to cash flow and job-costing, and more.
• Budgeting(Plus & Advanced Plan Only): Unlike the desktop version of QuickBooks (which only allows one year-long budget), you can have multiple budgets in QuickBooks Online. You can create monthly, quarterly, or yearly budgets. You can use data from a previous financial year as your basis for a budget and run numerous budgeting reports.

• Journal Entries: You can create journal entries as needed.
• Purchase Orders (Plus & Advanced Plan Only):You can create purchase orders and recurring purchase orders in QuickBooks Online. You can easily convert purchase orders to bills. You can record payments and receive inventory from purchase orders in full or in parts.
• Credit Memos: You can create credit memos and customer refunds.
• Sales Receipts: Sales receipts are another way of recording sales in QuickBooks Online. Instead of creating an invoice, where you have to wait for your customer’s payment, sales receipts are to record sales for which you have already received payment. Sales receipts are the method restaurants, salons, and other similar businesses would use to enter daily sales into the software.

• Packing Slips: You can create and print packing slips.
• Class Tracking: This unique feature lets you sort transactions, estimates, and billable hours by a specific location or class. You can also run reports by specific location or class for more detailed reporting.
• Default Email Messages: You can save time by creating default email messages. You can create messages for your invoices, estimates, credit memos, sales receipts, customer statements, refund receipts, and purchase orders.
• Routines (In Beta): QuickBooks Online has a new beta feature in QuickBooks Labs called routines. The idea is that you can create custom workflow routines to help streamline your business, which sounds great, but the feature glitched on me every single time I tried to use it.
• Sales Tax: You can save as many sale tax rates as needed. In addition, you can assign a default sales tax to your customers.
• Tax Forms & Support (Plus & Advanced Plan Only): The Plus plan lets you prepare and print 1099-MISCs and W-2s for each employee. There is an additional fee to e-file these forms.
• Multiple Currencies: QuickBooks Online supports over 150 currencies.
• Importing & Exporting: QuickBooks Online’s importing feature is refreshing and easy to use compared to most other programs. You can import your customers, vendors, chart of accounts, products, and services. Exporting is more limited. You can export reports to Excel. All other data can only be exported via Internet Explorer.

• Lending: QuickBooks Online offers built-in lending called QuickBooks Capital. QuickBooks Capital uses the financial information within your account to determine if you are eligible for a loan. Read our full QuickBooks Capital review to learn more.

Customer Service & Support

Rating: Fair

In the past, QuickBooks Online has been notorious for long phone wait times and poor customer support. It used to be that I would wait 20-40 minutes before speaking to a representative, and the last time I reviewed the software, I experienced a major software glitch that took three weeks to fix.

Quickbooks On Mac Problems

More recently, my hold times have been shorter — and my calls were answered right away about half of the time. The level of helpfulness from each representative varies. Some are incredibly helpful and get your issue resolved right away, while others are uninformed and can’t answer your questions. The other drawback is that there is no email support. But while support is still not ideal, QuickBooks is trying. They’re working on shortening wait times, have redesigned their help center, and have added new in-software support options.

QuickBooks Online offers phone support from 6 AM – 6 PM PST, Monday through Friday; Saturday hours are 6 AM – 3 PM PST. All of QuickBooks Online’s support services include:

• Phone: You can call QuickBooks Online for help.
• In-Software Help: QuickBooks Online features a help button in the top right corner of the software. You can search a database of help articles with step-by-step instructions. You can also enable the QuickBooks Assistant in QuickBooks Labs. The QuickBooks Assistant is an AI live chat that helps with questions like “how much money did I make last month” or “which customers are late on their invoices.”
• Help Center: QuickBooks Online has a comprehensive, redesigned help center that is far easier to navigate. It features how-to articles, FAQs, and questions from other members of the QuickBooks community.
• Videos: QuickBooks Online provides video tutorials to explain how each feature works.
• QuickBooks Training: QuickBooks Online offers both in-person and online classes at an additional cost.
• QuickBooks Resource Center: There is also a QuickBooks Small Business Resource Center that hosts articles, business advice, and guides.
• QuickBooks Pro Advisor: You can search for and hire a QuickBooks Pro Advisor who will walk you through the program.
• QuickBooks Blog: QuickBooks has a blog with information on software updates and company news.
• Social Media: QuickBooks has a Facebook page where they post updates and helpful advice articles. QuickBooks also maintains Twitter and YouTube accounts. It’s worth mentioning that YouTube can also be a great source to find videos from CPAs and other seasoned QuickBooks users.

User Reviews

Rating: Fair

Negative Reviews & Complaints

Although many customers like QuickBooks Online, there are a few significant shortcomings to the software. Frequent complaints about the software running slowly have been addressed but other problems have risen to replace this issue. Some common gripes include:

• Poor Customer Service: This is by far the biggest customer complaint. Many users dislike the slow service and report being on the phone for obscene amounts of time. A couple of users say the customer service used to be better but has since declined, and a few people claim that QuickBooks tried to scam them into paying an extra service fee in order to fix the problems they were having.
• Bugs & Crashes: Various bugs and crashes are reported across multiple sites. In the past, downtime and outages have also been a fairly common complaint, especially with its mobile apps. While this problem seemed to be getting better for a while, just a few months ago, while I was retesting the software, there was a worldwide outage where users were unable to login to their QuickBooks Online accounts — and QuickBooks didn’t say a single thing about the issue: no tweets, no ETA on a fix, no admission that there was even a problem.
• Doesn’t Compare To QuickBooks Desktop: Another common complaint is that QuickBooks Online does not compare to the desktop version. Quite a few customers were so underwhelmed by the software that they ended the service completely, while others switched back to the desktop version.
• Expensive: When we last reviewed the software, users were already complaining about the increase in price. Now, QuickBooks Online has raised its Essentials plan by $5/month and their Plus plan by $10/month, making the software even more expensive.
• Unauthorized Charges: One customer reported that her account was charged without authorization, and it took five months to fix the problem.

Positive Reviews & Complaints

Despite the above complaints, there are many happy QuickBooks Online users. Intuit is accredited by the BBB with an A+ rating. QuickBooks Online, specifically, receives 4.1/5 stars on GetApp and 3.9/5 stars on G2 Crowd. The mobile apps rank highly with Android users (4.3/5 stars) and iOS users (4.7/5 stars).

Here are a few of the things users love about QuickBooks Online:

• Mobility: The most common praise is that QuickBooks Online offers mobility to users and companies. Previous QuickBooks Desktop users particularly like that they are no longer tied down to one computer.
• Good Accounting: QuickBooks Online is praised as one of the best full-featured accounting software options around. Accountants in particular rave about the reports, chart of accounts, and bank reconciliation features.
• Easy To Use: Many customers find QuickBooks Online easy to learn and use, especially compared to the desktop version of the software. Even non-accountants find the software enjoyable to use.
• Saves Time: Countless businesses report that QuickBooks Online saves time and keeps their companies organized.
• Ample Integrations: With 590+ integrations, it’s no wonder customers like the number of add-ons available to them.

Here’s what a few users are saying:

I am not an accountant. Not even a bookkeeper. But I find QuickBooks pretty easy to use. I help and do various tasks for a small service business called 1 on 1 Lessons. Either at the end of each day or at the end of the week, I record sales and expenses and add receipts or attachments for every item. It is very easy to do this and feels intuitive to find things in QuickBooks.

QBO is consistently becoming more and more robust. In true Intuit fashion, they are listening to their users and adding new features constantly. And if QBO doesn’t do it, there’s an app that does that will sync seamlessly with your file.

QuickBooks Online has impacted our business by allowing us to just focus on marketing and on sales and not on accounting, which is so crucial for a small business when sales is the most important thing. Because of QuickBooks, accounting hasn’t been a headache.

Integrations & Add-Ons

Rating: Excellent

Since our last review, QuickBooks Online has increased its number of integrations from 280 to 590, including 25 different payment processing options (like QuickBooks Payments). The QuickBooks Online Advanced plan also comes with a built-in Fathom integration at no extra cost. API is also available for developers.

Interested in accepting online payments from your customers? Read our comprehensive merchant account reviews to learn the pros and cons of popular providers and see which payment processing option is best for your business.

Security

Rating: Good

QuickBooks Online uses 128-bit SSL encryption and multi-factor authentication. Physical safeguards have been implemented at the Tier 4 data center, and routine testing ensures security. For more information on Quickbooks security, and to learn how you can play a factor in making your data even more secure, check out the Intuit website.

Final Verdict

QuickBooks Online comes with a wide breadth of features and has the complex accounting capabilities that small business owners need. The software offers an impressive number of integrations and is working on bettering customer support. Recently, QuickBooks Online added a much-needed project management feature along with other new features, such as progress invoicing.

Apart from poor customer support, one of my biggest issues with QuickBooks has been its limited users. Now, with the QuickBooks Advanced plan, the software is a more viable option for larger businesses (especially since time tracking-only and report-only users don’t count toward your user limit). However, the advanced plan comes at a steep price compared to other mid-sized accounting programs such as Xero.

There are still a few kinks in the software’s organization, and while I’m still not happy with the recent price increase, the sheer number of features and strong accounting still make QuickBooks Online a good option for small businesses.

Overall, Quickbooks Online has a lot to offer in terms of features, accounting, and usability. Take the software for a spin to see if QuickBooks Online is right for your small business.

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